Forbes Project Solutions require an experienced PA to assist with a specialty insurance end client.

Key requirements:

• Understanding and experience of working within the Insurance industry and the London Insurance Market
• Demonstrable track record of providing comprehensive team PA support to Senior Executive/Head of Function.
• Proven track record of exceeding customer expectations.
• Working collaboratively within a team and stakeholders to deliver high quality team PA support.

Role Responsibilities:

• As required ensure the Team members supported are adequately prepared for upcoming meetings, trips and events with the appropriate information and paperwork.
• Pro-active preparation of documents such as letters and presentations, eg identify queries that require a standard response, and either respond directly or prepare a draft
• Arranging, preparing and coordinating meetings, events, and presentations (including agendas, content and venues both internally and externally)
• Maintain good relationships with key stakeholders, support staff and senior market and programme contacts.
• Make appropriate decisions - delegating work to others.
• Extensive diary management using Microsoft Outlook and any associated tools such as Interaction
• Managing the flow of emails for the team supported responding, prioritising and facilitating responses as appropriate.
• Organise travel arrangements and schedules, including some international travel as required.
• Preparing and submitting expenses and raising orders/requisitions using Proactis.
• Responding to queries via both telephone and email.
• Acting as first point of contact and host' for both internal and external visitors.
• Providing broader support in organising major market wide workshops in support of a range of initiatives as required.
• Management of new start set up and team annual leave.